Our Budget Negotiation Worksheet is featured in the October 2008 issue of "The Monitor." Check out the article "A New Paradigm in Clinical Trial Budgeting" to see how IntelliTRIAL™ can help make research sites financially secure.

 

"Most study coordinators already have too much to do. Our job is to make their job easier. To free up their time so that they can spend it where it counts - with the study subjects."
Jeff Crawford
Principal and Architect for IntelliTRIAL™

 

"As a consultant for clinical research sites to help improve efficiency, I have evaluated several major research software systems. I found that IntelliTRIAL™ is superior to all others in terms of ease of use and powerful productivity."
Jim Simmer, RN, MBA
Principal
Performance Research, LLC

Product Features

IntelliTRIAL™ is a complete, reliable, and secure solution for sites. There are no modules or components that are purchased separately. Every customer can use all of the following features.

IntelliTRIAL™ helps discover, document and track ALL of the costs connected to a study. Uncover hidden costs, track the costs that are unique to your site, and document compliance decisions.

Budgeting

• "What if" scenarios help forecast the study's bottom line.
• Re-usable cost analysis templates.
• Easy to understand Cost Analysis Reporting that gives you the concrete knowledge you need to negotiate.
• Clear structure for estimating costs associated with very complex studies. IntelliTRIAL™ covers multiple protocol arms, optional visits, and complex screening procedures.
• Easy and repeatable method for documenting compliance decisions and informing the billing office real-time.

Collecting Money from Sponsors

• Aging Report shows at a glance who owes you money and how old your outstanding debt is.
• Invoicing feature allows you to create invoices with five simple mouse clicks whenever you want to begin collecting the money that is owed to you as often as you wish.
• Make sure you are getting paid for trial participant and administrative work.
• Receipt feature provides a single screen for entering all the information you need to register a payment from a sponsor.

Managing Payments

• Payments screen helps you track money owed to vendors and patients.
• Chargeback reporting and notifications let your billing office know when a visit is completed how to handle the billing.

Measuring Research Program Success

• Forecasting/budgeting tool gives you detailed information about both current and planned participation to help predict receivables and expenses so you can know your bottom line.
• Charting tools allow you to compare performance from one year to the next.
• Extensive reporting allows you to track number of completed visits by coordinator, by study, and for your entire research program.
• One-click Profit and Loss tool.
• Recruitment reporting shows where your study subjects are coming from, and the financial value/costs associated with your recruiting efforts.
• Quality review reporting shows any problems with missed visits or missing information.
• Visit progress reporting helps you oversee the monitor's productivity.

Recruiting

• Auto-import lets you load patient demographic information from EMR or other source systems.
• Search feature allows you to filter multiple criteria to find possible subjects for a study.
• Highly customizable contact lists for contacting potential subjects, or staying in touch with current/past participants.
• Easily track and report recruitment efforts.

Tracking Patient Visits/Events

• Participant "Life Cycle" screen manages consent, randomization, screen fails, and endpoints/withdrawals.
• Scheduling reports and screens let your team know when participants need to be seen, and workflow features help make sure you meet visit windows.
• One page report lets patients know what to expect for visit scheduling, and improves communication with research team.
• "Manage My Visits" screen lets coordinators register completed patient visits, CRFs and monitor visits with one click.
• "My Workspace" feature reminds coordinators of upcoming tasks, scheduled visits, and consent versions for the subjects and studies to which they have been assigned.
• Adverse Event/Deviation screens provide an easy-to-use way to track trial events, and automated workflow helps manage required follow up work.
• Continuing Review report furnishes IRB with both statistical summaries and detail information about Adverse Events and Deviations.

Customizing IntelliTRIAL

• Security levels are easily set by your designated administrator(s) to make sure your team is seeing the information that is appropriate for them.
• Background table, drop down list values are set up by you, and can be easily changed as needed.
• Standard SQL database format means that your authorized I.T. team can create custom reports from the information stored in IntelliTRIAL.
• Email notifications can be automatically generated for your designated team members when new patients are enrolled or visits are completed.
• Switches can be set by your users to allow error/warning messages for a variety of events.